Calendar & Scheduling ยท Marin, Sonoma & Contra Costa
A calendar that runs itself.
Handled Personal Assistant's scheduling service gives you a dedicated assistant who books and reschedules appointments, manages your calendar, sends reminders and prepares a daily briefing, so nothing slips through the cracks.
What your assistant takes care of
What a scheduling assistant handles.
Handled Personal Assistant's scheduling service gives you a dedicated assistant who books and reschedules appointments, manages your calendar, sends reminders and prepares a daily briefing, so nothing slips through the cracks.
Appointments booked and rescheduled
Medical, dental, school, service visits and more, booked around what you actually want to do.
Calendar management
Conflicts caught early, travel time and prep time built in.
Reminders and daily briefings
A clear view of today and what is coming up, without checking five apps.
Confirmations and follow-ups
Your assistant confirms details and follows up so appointments stick.
Coordinating other people's schedules
Back-and-forth with providers, tutors, contractors and friends, handled for you.
Family and executive calendars
One organized picture for a household, or a busy professional.
How it works
Simple to start, seamless to keep.
Getting started takes one conversation. After that, your assistant works in the background.
Book a free call
A quick 20-minute call to understand your life, your schedule and what would make the biggest difference. No commitment.
Meet your assistant
We match you with a dedicated, background-checked assistant who works in person in your county and fits your style.
Hand things off
Send requests whenever you like. Pay by the hour, or choose a monthly retainer with a lower rate. No long-term contracts.
Pricing
Start with what you need.
No long-term contracts. No surprise fees. Pricing is the same in every county we serve.
Occasional
A La Carte
For one-off tasks or seasonal support. No retainer required.
- On-demand availability
- Billed by card at booking
- Any task type
Most Popular
Monthly Retainer
A dedicated block of hours: 10, 20, 30 or 40 per month.
- Same assistant every time
- Priority response within 2 hours
- Unused hours roll over one month
- End anytime with 30 days’ notice
Full Coverage
Executive & Family
Daily, multi-area coordination for households and executives.
- Near full-time availability
- Multiple locations supported
- Weekly reporting sessions
Full details on the pricing page. Last reviewed October 26, 2026.
Calendar & Scheduling questions
Questions, answered.
What does a personal scheduling assistant do?
Can you manage a whole family's calendar?
How much does scheduling help cost?
Where we work
In person across three counties.
Handled Personal Assistant provides scheduling help in person in Marin, Sonoma and Contra Costa Counties.
More services:
Ready to hand it off?
Book a free 20-minute call. We will learn what you need and match you with a dedicated assistant.
Schedule a Free CallOr call 925-332-4450